Keeping Unconscious Bias Out of the Workplace

Keeping Unconscious Bias Out of the Workplace

Unconscious bias, also known as implicit bias, essentially is subconscious prejudices based on stereotypes or attitudes developed through upbringing, environment, and experiences.  Several types of unconscious bias exist in the workplace and in society such as affinity bias, beauty bias, racial bias, and gender bias.

A common prejudice, affinity bias, causes a person to closely identify with others who possess attributes similar to themselves.  For example, perhaps you have developed a friendship with a colleague who graduated from the same college as you.  Because of this relationship, they are the only person you consider to head up a new project instead of contemplating the qualifications of other candidates who may have equal qualifications.   This is a sign of what could be considered affinity bias.  

Beauty bias is when you subconsciously form certain beliefs or attitudes about people based on their physical attractiveness.  Let’s say a coworker:

  • Doesn’t have the “right color hair” or hairstyle
  • Doesn’t wear “the right makeup”
  • Doesn’t wear the “right designer clothing labels”
  • Wears casual attire everyday
  • Has a “different type of smile”
  • Doesn’t get professional manicures “on a regular basis”

In the instances listed above, subconsciously, one may think the coworker is unqualified to lead an important project because the results of their work might be unprofessional, unrefined, incomplete, and delayed.

Unconscious bias can lead to micro-aggressions in the workplace and mutate into harassment and/or racism.  It occurs during the hiring process as well as promotion reviews.  That said, employers can actively work to eliminate implicit bias.

Educating employees on the topic is an excellent start.  According to the Harvard Business Review, employee training should include the following practices:

  1. Empower employees to change.  Provide employees with tools/best practices to reframe their thinking in order to break stereotypes.
  2. Create empathy by providing opportunities to see and respect different perspectives.
  3. Encourage diverse interaction by nurturing curiosity in team projects.

Training should be accompanied by policies, procedures, and a corporate philosophy that talk about its harmful effects on clients, employees, vendors, visitors, and the company as a whole.  

Let us know your thoughts on reducing implicit bias in the workplace in the comments below.  

Go out there and make it a great day!

Breaking Down Customer Service: The Greeting

Breaking Down Customer Service: The Greeting

A memorable experience!  As a consumer, who among us doesn’t want that on a consistent basis?

Customers form opinions about your service based on many things—beginning with the way you talk to them.

Great customer service begins from the first point of contact…over the phone, virtually, online, face-to-face.  Regardless of the method, your greeting should impact customers such that they have a longing to do business with you indefinitely.

A genuine embrace with your body language, facial expression, other non-verbal acknowledgement tells them you affirm their presence…it is the first step in building a relationship.  Now, that’s only the beginning.  The following are basic principles to consider as you protect one of your most precious assets…your client:

  • Ask how he/she/they want to be addressed…”Mr. Smith”, “Mrs. Johnson”, “Dr. Matthews”.  Do not use their first name unless they’ve given permission to do so.  
  • Your greeting should be professional and not rehearsed.  Avoid too much banter and being loquacious.
  • The ability to read body language, tone of voice (written or verbal) can offer great insight as to the level and frequency of interaction a customer prefers.  For example, an introvert may prefer a quick greeting void of small talk.  Remember to offer a sincere smile while speaking on the phone, texting, online, and face-to-face…your client can hear it in your voice.

Your greeting provides an opportunity to deepen the relationship, create community roots, and increase customer loyalty. 

In the comments below let us know what makes your customer greeting special.  Make it a great day!

Workplace Bullying

Workplace Bullying

What happens to elementary school bullies?  In some cases, they grow up to be adult bullies who lurk in offices and workspaces doing what they’ve always done—tormenting their targets.

According to the Workplace Bully Institute (WBI), workplace bullying is defined as “repeated, health-harming mistreatment by one or more employees of an employee; abusive conduct that takes the form of verbal abuse; or behaviors perceived as threatening, intimidating, or humiliating; work sabotage.” 

The WBI also found in a 2021 study that 30% of employees are bullied in the workplace with 43% of remote workers enduring the same experience.  Bullying can result in qualified employees’ high absenteeism, lost productivity, lost revenues, and high turnover.

While harassment at work is illegal, bullying is not because harassment involves mistreatment based on a protected class such as religion, race, national origin, or sex.  

Workplace bullying takes on many forms including but not limited to:

  • Hostile or aggressive written and/or verbal communication
  • Withholding resources
  • Unrelenting criticism
  • Invasion of personal space
  • Non-verbal intimidation 

Often times, the bully is the target’s manager but the behavior can also occur among peers.

If you are bullied at work,

  • Address the situation in the moment
  • Say exactly what he/she is doing to you and why it’s a problem
  • Call the bully by name and use self-assured body language
  • Document all incidents including how you responded
  • Retain all emails, voice mail, and other communications 
  • Present your documentation to human resources.  Your documentation should include suggestions on how you would like to see the issue resolved

Through company culture and policies, this offensive and unacceptable behavior can be eradicated.

In the comments below, let us know if you’ve experienced bullying in the workplace and how you handled it.

Thrive During Change in the Workplace

Thrive During Change in the Workplace

Change.   Some people love it; others despise it.  Change in the workplace is inevitable.  Let’s be clear, companies must evolve in order to remain competitive.  So, how do employees learn to accept change AND thrive in the process?

From an employee’s perspective, it can be difficult to perceive opportunities that effective change brings to the company.  Also, they may not fully understand how improvements can advance their career.   Sometimes, employees focus on disruptions and their fears…nothing else.

To counteract negative feelings, encourage employees to look for the silver lining by identifying at least one positive outcome from the new way of doing things.  For example, what new skill will they learn? 

Focusing on self-care is essential to managing physical and emotional impacts of change in the workplace.  Encourage employees to:

  • Practice stress relieving techniques such as visualization, talking it out, meditation, etc.
  • Flexibility is key.  Help them identify ways to blend old practices with new ones

As a leader:

  • Create a psychologically safe environment for them to offer input/feedback
  • Be transparent
  • Be consistent with updates
  • Keep the lines of communication open…it fosters trust and inclusivity 
  • Create committees tasked with addressing the specifics on how the change will impact morale

Some people will be slower to adapt to change but that does not make them poor employees.  Slow adapters are still valuable team members and must be afforded extra time to accept change.  Employees and leaders working together position the company to thrive throughout the change process.

Talk to us in the comments below and remember…make it a great day!

Zoom Fatigue

Zoom Fatigue

Many companies are rethinking their return to office timeline with the recent spikes in Covid-19 cases nationwide and for many employees, that means more zoom meetings and no end in sight to the fatigue that seems to accompany videoconferencing. .

According to PsychiatricTimes.com, zoom fatigue is attributed to burnout due to the overuse of virtual communication platforms.  Physical symptoms of burnout can include sleeplessness, tense muscles, and pain.  Cognitive issues such as forgetfulness and lack of concentration can also develop.

So why is videoconferencing so taxing?  Virtual meetings require your brain to work harder because in addition to processing what the speaker is saying, you must also give the impression you’re making eye contact.  Additionally, when communicating virtually, a slight verbal delay requires more of your brain power to interpret the speaker’s words.

As we all work through this “new normal,” we’d like to offer possible solutions for those facing endless video conferences. Here are a couple key tips for reducing zoom fatigue:

First, consider which interactions truly require video.  Could the matter be handled with an email or phone call?  Try to balance your meetings with a mix of video conference and teleconference calls.

Second, when creating your schedule, include breaks where possible.  It’s important to give yourself a break from continuously staring at a screen.

Third, remove distractions.  Minimize the image on your screen if you find yourself becoming distracted by your own appearance.  Or, consider asking if it’s okay to turn off your video functionality so that you can better focus on the discussion.

As always, we hope this helps.  Feel free to share your tips for reducing zoom fatigue in the comment section below…and…by all means, make it a great day!